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Best Practices for Managing Media Assets in Design Huddle

In Design Huddle, "Assets" encompass a wide array of multimedia content that can be conveniently stored within your system, available for use in the Editor. These assets serve both administrators and regular users, enhancing collaboration and content creation. Assets can be categorized as either Brand-specific or Shared, with distinct implications for accessibility.

  • Brand-Specific Assets: These assets are exclusively available to users whose accounts are associated with the specific Brand that owns the assets. This approach ensures that brand-specific content remains restricted to the designated audience, maintaining brand integrity and control.
  • Shared Assets: In contrast, Shared Assets are accessible to all users, irrespective of their Brand affiliations. This promotes cross-collaboration and enables efficient resource sharing throughout your organization.

These assets are organized and stored within Libraries, which serve as dedicated repositories for different types of content. Libraries can be customized to suit your specific needs, allowing you to curate and tailor the content to match your preferences or the preferences of your users.

For example, you can create a library for headshots or seasonal videos and audio, making it easier for your users to access the content relevant to their tasks and projects. These custom libraries empower you to precisely manage and deliver assets that align with your objectives.

You can choose what Brand Assets to assign to every Brand you add. These include Libraries for Colors, Fonts, Images, and Logos (with an optional Video Library if enabled). While Colors and Fonts are fixed and cannot be edited or removed, they don't need to be populated. Other libraries, such as Images and Logos, can be customized, edited, or deleted as needed. You also have the flexibility to create your own Custom Libraries at any time to accommodate your unique media assets.

Shared Assets provide the flexibility to add Custom Libraries that can store a wide range of media assets, including images, vectors, and audio or video files where applicable. This empowers you to curate content libraries that align with your specific requirements.

It's important to note that any library can be locked within your Templates. This means that while users may have default access to these libraries either through Brand affiliations or because they are shared, you have the control to restrict their access. This feature allows you to fine-tune content access according to your needs and is managed within your Templates. For more information on how to implement Template Locking, please refer to our dedicated Template Locking article for comprehensive details.